See I dunno. I think in this case having it in writing is important before the meeting. And given this teachers preferred method of communication is notes I actually think it will be fine especially as its a lot milder in tone than the teachers. I think if there had been no previous communication then yes maybe it would come off badly. But the truth is it needs to be documented. I think the way it's been done is unemotional which is important. That's just my POV.